How To End A Query Letter?

How To End A Query Letter? (05 Top Tips)

Crafting the conclusion of a query letter is not merely a matter of closing remarks; it’s the final flourish that can leave a lasting impression on the recipient.

Like the concluding chapter of a captivating story, the ending of your query letter is your last opportunity to enchant, persuade, and leave the reader eagerly anticipating more.

In this crucial moment, you have the chance to encapsulate the essence of your manuscript, express gratitude for the reader’s time and consideration, and leave a lingering sense of curiosity and excitement.

From restating the hook to closing with confidence, each element plays a vital role in shaping the overall impact of your letter.

So, as you approach the conclusion of your query, prepare to wield your words with precision and finesse, leaving the reader captivated and eager to journey further into the world you’ve created.

How To End A Query Letter?

Here’s a step-by-step process for ending a query letter:

Express gratitude

Start by thanking the recipient for considering your query. A simple “Thank you for your time and consideration” is appropriate.

Reiterate interest

Restate your interest in the opportunity or project you’re querying about. This reaffirms your enthusiasm and commitment.

Invite action

Encourage the recipient to take the next step, whether it’s requesting more information, scheduling a meeting, or considering your proposal. For example, you could say, “I would be happy to provide any additional materials or answer any questions you may have.”

Provide contact information

Ensure that your contact information is easily accessible. Include your email address and phone number so the recipient can reach out to you easily.


End the letter with a professional closing, such as “Sincerely,” followed by your name.
Putting it all together, your ending might look something like this:

“Thank you for considering my query. I am very interested in the opportunity and would be delighted to discuss it further. Please feel free to contact me at [your email address] or [your phone number].

[Your Name]”

How To End A Query Letter?

Understanding the Purpose of the Conclusion

Understanding the purpose of the conclusion in a query letter is akin to mastering the art of a perfect farewell embrace—it’s your last chance to leave an indelible impression.

Much like a well-crafted ending to a thrilling novel, the conclusion of your query should encapsulate the essence of your pitch, leaving agents or editors eagerly turning the page for more.

It’s not merely a formality; it’s the crescendo of your literary symphony, the final brushstroke on your masterpiece.

In this pivotal moment, you have the opportunity to convey gratitude, ignite curiosity, and beckon the recipient into the realm of your narrative universe.

So, seize this moment with finesse, for within these closing lines lies the power to captivate, compel, and ultimately conquer the hearts and minds of those who hold the keys to your literary destiny.

Elements of an Effective Query Letter Conclusion

Crafting the conclusion of a query letter is akin to orchestrating the grand finale of a symphony—it must resonate, leaving an unforgettable echo in the minds of its audience.

Within this climactic moment lies the essence of your narrative distilled into its purest form. The elements of an effective conclusion are the instruments of your persuasion, each playing a crucial role in harmonizing your message.

From the resounding restatement of your hook to the delicate notes of gratitude gracefully expressed, every word is meticulously chosen to weave a tapestry of professionalism and passion.

Like a master composer, you blend confidence with courtesy, leaving the reader eager to embark on the journey your manuscript promises.

So, as you pen the final cadence of your query, remember that it is not merely an ending but a prelude to possibility—a tantalizing glimpse of the literary brilliance that awaits within the pages of your work.

Restating the Hook or Key Selling Point

Restating the hook or key selling point in your query letter’s conclusion is akin to presenting the glittering jewel in the crown of your manuscript one final time.

This pivotal element serves as the beacon that draws the reader into the heart of your narrative, enticing them with its promise of intrigue and excitement.

Like a skilled artisan polishing a precious gem, you must ensure that your restatement sparkles with clarity and allure, encapsulating the essence of your story in a single compelling sentence.

Whether it’s the tantalizing premise of an unexplored world or the irresistible allure of a complex protagonist, your hook is the magnetic force that lingers in the reader’s mind long after the letter is closed.

So, as you craft your conclusion, let your hook shine brightly, illuminating the path to literary discovery and leaving the reader eager to delve deeper into the treasures that lie within your manuscript’s pages.

Expressing Appreciation for the Agent or Editor’s Time

Expressing genuine appreciation for the agent or editor’s time in your query letter’s conclusion is akin to extending a heartfelt thank-you after an enlightening conversation.

It’s a moment of acknowledgment, recognizing the invaluable gift of attention and consideration bestowed upon your work.

With gracious words, you convey not only gratitude but also respect for the recipient’s expertise and dedication to their craft.

Like a fine brushstroke adding depth to a masterpiece, your appreciation adds a touch of warmth and sincerity to your letter, fostering a connection beyond mere transaction.

In this final gesture of courtesy, you honor the recipient’s investment of time and energy, affirming your readiness to engage in a meaningful dialogue.

So, as you bid farewell, let your appreciation shine brightly, leaving a lasting impression of professionalism and gratitude that resonates long after the letter is read.

Closing on a Positive and Confident Note

Closing your query letter on a positive and confident note is akin to concluding a captivating performance with a triumphant flourish. It’s your opportunity to leave the reader with a lingering sense of optimism and assurance in the potential of your manuscript.

With unwavering confidence and a touch of optimism, you paint a vivid picture of success, inviting the reader to envision the possibilities that lie ahead.

Like a skilled storyteller crafting the perfect ending, you infuse your closing lines with a sense of conviction and determination, instilling confidence in your ability to deliver on the promises made within your letter. In this final act, you reaffirm your belief in the merit of your work and your readiness to embark on the journey toward publication.

So, as you bid farewell, do so with a resounding declaration of positivity and confidence, leaving the reader inspired and eager to join you on the path to literary achievement.

How To End A Query Letter?

Crafting a Memorable Closing Paragraph

Crafting a memorable closing paragraph in your query letter is akin to the final flourish of a master calligrapher, where every stroke is imbued with purpose and grace.

This concluding passage serves as the crescendo of your narrative melody, leaving a lingering echo that resonates in the mind of the reader.

Here, in this delicate dance of words, you have the opportunity to weave together threads of gratitude, confidence, and intrigue into a tapestry of undeniable allure.

Like a magician revealing the climax of their performance, you unveil the essence of your manuscript with finesse and flair, leaving the reader spellbound and eager for more.

Whether it’s a tantalizing hint of the journey to come or a heartfelt expression of appreciation, your closing paragraph is the final act of persuasion, inviting the reader to step into the enchanting world you’ve crafted.

So, as you pen these last words, do so with care and intention, for within them lies the power to captivate, compel, and ultimately conquer the hearts and minds of those who hold the key to your literary destiny.

Examples of Effective Query Letter Conclusions

In the realm of query letter writing, examples of effective conclusions are the sparkling jewels adorning the crown of literary persuasion. Like beacons in a vast sea of manuscripts, these exemplary closings illuminate the path to success with their brilliance and finesse.

Picture a seasoned explorer returning from a thrilling adventure, regaling listeners with tales of wonder and excitement—such is the power of a well-crafted conclusion. From the bold declaration of readiness to provide additional materials to the subtle nod to shared interests, each example is a testament to the artistry of persuasion.

Whether it’s the tantalizing promise of a riveting plot twist or the heartfelt expression of gratitude, these conclusions leave an indelible mark, imprinting themselves upon the reader’s consciousness long after the letter is closed.

So, as you embark on your own literary odyssey, let these examples serve as guiding stars, illuminating the path to query letter mastery with their brilliance and charm.

Fiction Query Example

In the conclusion of a fiction query letter, imagine a tantalizing crescendo that leaves the reader on the edge of their seat, eager to embark on the journey your manuscript promises. Here’s a fictional example:

“As the shadows lengthen and the secrets of my characters unfold, I am thrilled at the prospect of sharing this tale with you.

Within the pages of [Title], you’ll find a world where magic dances in the moonlight and courage is forged in the fires of adversity. I am confident that my manuscript will transport readers to realms both familiar and fantastical, weaving a tapestry of adventure and emotion that lingers long after the final page is turned.

Thank you for considering my work, and I eagerly await the opportunity to share more about [Title] with you.”

This conclusion not only reiterates the essence of the manuscript but also expresses confidence in its ability to captivate readers, leaving the agent or editor intrigued and eager to learn more.

Non-Fiction Query Example

In a non-fiction query letter, the conclusion should convey the author’s expertise and passion for the subject matter while leaving the reader with a sense of anticipation for the knowledge and insights that await within the manuscript. Here’s a fictional example:

As I reflect on the journey of researching and writing [Title], I am filled with excitement at the prospect of sharing its discoveries with you.

From the depths of history to the forefront of innovation, this book delves into the untold stories and hidden truths that shape our understanding of [Topic].

With meticulous research and a passion for clarity, I have endeavored to craft a work that not only informs but also inspires. I am confident that [Title] will ignite curiosity, provoke thought, and spark meaningful conversations in readers of all backgrounds.

Thank you for considering my proposal, and I look forward to the possibility of collaborating with you to bring this important project to fruition.”

This conclusion reaffirms the value and significance of the manuscript while expressing the author’s eagerness to engage with the reader and the publishing professional in meaningful dialogue.

Children’s Book Query Example

Crafting a conclusion for a children’s book query letter involves infusing a sense of whimsy and wonder while conveying the heart and soul of the story. Here’s a fictional example:

“As I bid adieu, I leave you with the laughter of children echoing through the pages of [Title]. Within this enchanting tale of friendship and adventure, young readers will embark on a magical journey where imagination knows no bounds and every turn of the page unveils a new delight.

Through vibrant illustrations and heartfelt storytelling, [Title] celebrates the joy of discovery and the power of friendship, reminding us all that even the smallest among us can achieve the greatest of dreams. Thank you for considering this manuscript, and may it bring as much joy to readers as it has brought to me in its creation.”

This conclusion evokes the spirit of the children’s book while expressing gratitude and optimism, leaving the agent or editor with a sense of the book’s charm and appeal.

Polishing and Perfecting the Conclusion

Polishing and perfecting the conclusion of your query letter is akin to refining a precious gemstone, where each facet gleams with the brilliance of craftsmanship and attention to detail.

Here, in this final flourish of your literary symphony, you have the opportunity to elevate your message from mere communication to an art form. Like a master sculptor applying the finishing touches to a masterpiece, you meticulously shape each word and phrase to convey sincerity, professionalism, and unwavering confidence.

Through diligent proofreading and meticulous revision, you ensure that every syllable resonates with clarity and resonance, leaving a lasting imprint on the reader’s mind.

So, as you put the final polish on your conclusion, do so with care and intention, for within its shimmering depths lies the key to unlocking the door to literary success.

Frequently Asked Questions (FAQ) about How To End A Query Letter?

Should I include a call to action in the conclusion of my query letter?

While it’s not mandatory, including a subtle call to action can be effective in prompting the recipient to take the next step, such as requesting more materials or scheduling a meeting. However, it’s essential to strike a balance and avoid sounding too pushy or presumptuous.

Is it necessary to restate the main hook or selling point in the conclusion?

Restating the main hook or key selling point in the conclusion can reinforce its importance and leave a lasting impression on the reader. However, if you’ve already emphasized it strongly in the body of your letter, you can opt for a more concise restatement in the conclusion.

How do I express gratitude without sounding cliché in the conclusion of my query letter?

To express gratitude genuinely, try to personalize your appreciation by mentioning specific aspects of the recipient’s work or agency that resonate with you. Avoid generic phrases and instead focus on conveying sincere appreciation for the recipient’s time and consideration.

Should I mention my willingness to provide additional materials in the conclusion?

Yes, indicating your readiness to provide additional materials, such as a synopsis, sample chapters, or a full manuscript, can demonstrate your preparedness and eagerness to collaborate further. However, ensure that you only offer additional materials if they have been requested or if it’s customary in your industry.

How can I ensure that my conclusion leaves a memorable impression on the reader?

To craft a memorable conclusion, strive for a balance of confidence, gratitude, and professionalism. Use engaging language, avoid clichés, and tailor your tone to suit the genre and subject matter of your manuscript. Proofread carefully to ensure clarity and conciseness, and consider seeking feedback from trusted peers or mentors to polish your conclusion to perfection.


In the symphony of crafting a query letter, the conclusion serves as the final note—a crescendo of persuasion and professionalism that resonates long after the letter is read.

By delicately balancing gratitude, confidence, and a call to action, you can leave a lasting impression on the recipient, compelling them to take the next step in your literary journey.

Whether it’s the heartfelt expression of appreciation for their time, the confident restatement of your manuscript’s hook, or the subtle invitation to delve deeper into your work, each element plays a vital role in shaping the reader’s perception of your query.

So, as you pen the final words of your letter, do so with care and intention, knowing that within this concluding paragraph lies the potential to captivate, compel, and ultimately secure the attention your manuscript deserves.

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